Kyocera Privacy Notice for California Prospective Employees

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Kyocera Privacy Notice for California Residents

Last Updated: December 20, 2022

This Privacy Notice for California Residents – Kyocera Prospective Employees (“Notice”) applies solely to applicants for employment at Kyocera who reside in the State of California (“consumers” or “you”). The Notice supplements the information contained in the Kyocera Privacy Statement and Policy supplements the information contained in the Kyocera Privacy Statement and Policy https://americas.kyocera.com/uploads/us/Kyocera_Privacy_Statement.pdf. We adopt this Notice to comply with the California Privacy Rights Act (“CPRA”) and other California privacy laws. Any terms defined in the CPRA have the same meaning when used in this Notice.

Personal Information We Collect

In connection with the job inquiry and application process, we collect information that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer, household or device (“personal information”). In particular, we have collected the following categories of personal information from Kyocera prospective employees within the last twelve (12) months some of which would be considered Sensitive Personal Information under the CPRA:

Category	Examples
Identifiers.	A real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name, Social Security number, driver's license number, passport number, or other similar identifiers.
Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)).	A name, signature, Social Security number, physical characteristics or description, address, telephone number, passport number, driver's license or state identification card number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information, medical information, or health insurance information. Some personal information included in this category may overlap with other categories.
Protected classification characteristics under California or federal law.	Age (40 years or older), race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), sexual orientation, veteran or military status, genetic information (including familial genetic information).
Biometric information.	Genetic, physiological, behavioral, and biological characteristics, or activity patterns used to extract a template or other identifier or identifying information, such as, fingerprints, faceprints, and voiceprints, iris or retina scans, keystroke, gait, or other physical patterns, and sleep, health, or exercise data.
Sensory data.	Audio, electronic, visual, thermal, olfactory, or similar information.
Professional or employment-related information.	Current or past job history or performance evaluations.
Non-public education information (per the Family Educational Rights and Privacy Act (20 U.S.C. Section 1232g, 34 C.F.R. Part 99)).	Education records directly related to a student maintained by an educational institution or party acting on its behalf, such as grades, transcripts, class lists, student schedules, student identification codes, student financial information, or student disciplinary records.
Inferences drawn from other personal information.	In connection with evaluating job candidates, we may develop inferences (including based on educational level and past employment history) concerning a candidate's attitudes, intelligence, abilities, and aptitudes.
Sensitive Personal Information.	We may collect the following types of Sensitive Personal Information.
A. Government issued identification information.	In connection with a job application or offer, we may require and collect information such as a social security number, driver's license, or state identification card.
B. Complete account access credentials (user names, account numbers or card numbers combined with required access/security code or password)	Information you may provide when you set up an account via a web site, make an in connection with an inquiry or submit an application.
C. Data concerning Government Programs	We collect certain types of information about prospective employees in order to report or comply with requirements imposed upon us by government programs such as programs relating to fair treatment of legally protected minorities by category and benefiting veterans.
D. Protected classification characteristics under California or federal law.	We may collect certain types of information about prospective employees such as age, race, sex and veteran status in order to report or comply with requirements imposed upon us by government programs or policies such as programs relating to fair treatment of legally protected minorities by category and benefiting veterans.
E. Mail, email or text message contents.	Communications that you direct to us in written form, including electronic formats.
F. Geolocation data.	Physical location or movements either using security cameras at our facilities.

Personal information does not include:

Publicly available information from government records or lawfully obtained, truthful information that is a matter of public concern and information made available to the general public by the consumer or by widely distributed media.
De-identified or aggregated consumer information.
Information excluded from the CPRA’s scope, like:
- Health or medical information covered by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Confidentiality of Medical Information Act (CMIA) or clinical trial data; and
- Personal information covered by certain sector-specific privacy laws, including the Fair Credit Reporting Act (FRCA), the Gramm-Leach-Bliley Act (GLBA) or California Financial Information Privacy Act (FIPA), and the Driver’s Privacy Protection Act of 1994.

We obtain the categories of personal information listed above from the following categories of sources:

Directly from Kyocera prospective employees. For example, a prospective employee fills out a job application.
Directly and indirectly from activity on websites. For example, from submissions through our website portal or website usage details collected automatically.

Use of Personal Information

We may use or disclose the personal information we collect for one or more of the following business purposes:

To fulfil or meet the reason for which the information is provided.
To provide you with support and to respond to your inquiries related to your job application at Kyocera.
To investigate and address your concerns related to your job application.
To respond to law enforcement requests and as required by applicable law, court order, or governmental regulations.
As described to you when collecting your personal information or as otherwise set forth in the CPRA.

We will not collect additional categories of personal information or use the personal information we collected for materially different, unrelated, or incompatible purposes without providing you Notice.

Use of Sensitive Personal Information

We may use Sensitive Personal Information we collect for the same reasons we use other Personal Information as described above. We may use Sensitive Personal Information for the purpose of inferring characteristics about you, however, we only use such information as necessary and as a reasonable consumer or applicant would expect to evaluate a job applicant’s qualifications and appropriateness for a position in light of the needs of Kyocera. Kyocera does not sell or share your Sensitive Personal Information for cross-context advertising purposes.

Sharing Personal Information

We may disclose your personal information to a third party for a business purpose. When we disclose personal information for a business purpose, we will require that the purpose is disclosed, the recipient is required to not use it for any purpose except performing the contract and in compliance with applicable privacy and data protection laws. We may also require or the law may impose an additional level of confidentiality and limitations on the use of your personal information in some contexts.

In the preceding twelve (12) months, we have disclosed the following categories of personal information for a business purpose:

Identifiers
Personal information categories listed in the California Customer Records statute.
Protected classification characteristics under California or federal law.
Biometric information.
Sensory data.
Professional or employment-related information.
Non-public education information.
Inferences drawn from other personal information.

We disclose your personal information for a business purpose to the following categories of third parties:

Affiliated Kyocera companies.
Service providers.
Third parties to whom you or your agents authorize us to disclose your personal information in connection with products or services we provide to you.

Retention Periods for Personal Information We Collect

We retain the personal information we collect for a period that is generally consistent with the time-frame required in order to accommodate the purposes for which the information was collected or as required to comply with applicable laws. In general, we retain information we collect in connection with Prospective Employees only for a period of time that is long enough to be able to address the purposes for which the information was collected and to comply with legal requirements related to job applicants. In general, we retain this sort of information for no more than 7 years from the date it is collected. In addition, Kyocera Human Resources Department evaluates the information it has collected from applicants on an annual basis to determine what information is appropriate for deletion or destruction and deletes or destroys such aged information. The type of information that is referenced in this section may include information that is included in all of the Categories referenced in the Table above.

We also collect information using “Cookies” in connection with our web site and the type of information collected using such Cookies and your rights relating to Cookie collection are provided for in connection with our use of such Cookies on our web site. Details of our Cookie Policy or Policies can be found in our Privacy Statement and in some cases additional details concerning Cookies may be available in connection with your use of a particular web site.

Your Rights and Choices

The CPRA provides California residents with specific rights regarding their personal information. This section describes your CPRA rights as a California resident and explains how to exercise those rights.

Access to Specific Information and Data Portability Rights

You have the right to request that we disclose certain information to you about our collection and use of your personal information over the past 12 months. Once we receive and confirm your verifiable consumer request, we will disclose to you:

The categories of personal information we collected about you.
The categories of sources for the personal information we collected about you.
Our business or commercial purpose for collecting or selling that personal information.
The categories of third parties to whom we disclosed that personal information.
The specific pieces of personal information we collected about you (also called a data portability request).
If we sold or disclosed your personal information for a business purpose, two separate lists disclosing:
- sales, identifying the personal information categories that each category of recipient purchased; and
- disclosures for a business purpose, identifying the personal information categories that each category of recipient obtained.

Deletion Request Rights

You have the right to request that we delete any of your personal information we collected from you and retained, subject to certain exceptions. Once we receive and confirm your verifiable consumer request, we will delete (and direct our service providers to delete) your personal information from our records, unless an exception applies.

We may deny your deletion request if retaining the personal information is necessary for us or our service providers to:

Complete the transaction for which we collected the personal information, provide a good or service you requested, take actions reasonably anticipated within the context of our ongoing business relationship with you, or otherwise perform our contract with you.
Detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity, or prosecute those responsible for such activities.
Debug products to identify and repair errors that impair existing intended functionality.
Exercise free speech, ensure the right of another consumer to exercise their free speech rights, or exercise another right provided for by law.
Comply with the California Electronic Communications Privacy Act (Cal. Penal Code § 1546 seq.).
Engage in public or peer-reviewed scientific, historical, or statistical research in the public interest that adheres to all other applicable ethics and privacy laws, when the information’s deletion may likely render impossible or seriously impair the research’s achievement, if you previously provided informed consent.
Enable solely internal uses that are reasonably aligned with consumer expectations based on your relationship with us.
Comply with a legal obligation.
Make other internal and lawful uses of the personal information that are compatible with the context in which you provided it.

Correction of Inaccurate Personal Information Request Rights

You have the right to request that we correct inaccurate personal information about you in our records that we collected from you and retained, subject to certain exceptions. Once we receive and confirm your verifiable consumer request, we will correct inaccurate personal information concerning you in our records and direct our service providers and contractors to correct such inaccurate personal information in their records, unless an exception applies.

We may deny your correction request if we determine the information is in fact accurate, if we are precluded by law from making the change you request or for any other reason authorized by the CPRA or other applicable law.

Opt-Out Rights

You have the right to opt-out of the sale of your personal information or the use or disclosure of your Sensitive Personal Information for cross-context behavioral advertising purposes. However, we do not sell or disclose or use your personal information for those purposes, so there is no need for you to opt out of such practices. Please contact us as provided below if you have concerns about your Opt-Out Rights.

Exercising Access, Data Portability, and Deletion Rights

To exercise the access, data portability, deletion and correction rights described above, please submit a verifiable consumer request to us by either:

Calling us at (844) 991-1004
Contacting us via our website at https://contact.kyocera.co.jp/inquiry/us/ccpa/input.html

Only you or a person registered with the California Secretary of State that you authorize to act on your behalf, may make a verifiable consumer request related to your personal information. You may also make a verifiable consumer request on behalf of your minor child.

You may only make a verifiable consumer request for access or data portability twice within a 12-month period. The verifiable consumer request must:

Provide sufficient information that allows us to reasonably verify you are the person about whom we collected personal information or an authorized representative.
Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it.

We cannot respond to your request or provide you with personal information if we cannot verify your identity or authority to make the request and confirm the personal information relates to you. Making a verifiable consumer request does not require you to create an account with us. We will only use personal information provided in a verifiable consumer request to verify the requestor’s identity or authority to make the request.

Response Timing and Format

We will work to respond to a verifiable consumer request within 45 days of its receipt. If we require more time (up to a total of 90 days), we will inform you of the reason and extension period by email or by written mail depending on your preference. Any disclosures we provide will only cover the 12-month period preceding the verifiable consumer request’s receipt. The response we provide will also explain the reasons we cannot comply with a request, if applicable. For data portability requests, we will select a format to provide your personal information that is readily useable and should allow you to transmit the personal information from one entity to another entity without hindrance.

We do not charge a fee to process or respond to your verifiable consumer request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.

Non-Discrimination

We will not discriminate against you for exercising any of your CPRA rights. Unless permitted by the CPRA, we will not:

Deny you goods or services.
Charge you different prices or rates for goods or services, including through granting discounts or other benefits, or imposing penalties.
Provide you a different level or quality of goods or services.
Suggest that you may receive a different price or rate for goods or services or a different level or quality of goods or services.

Sales or Sharing of Personal Information for Cross-context Advertising Purposes

In the preceding twelve (12) months, we have not sold or shared for cross-context advertising purposes any personal information of Prospective Employees.

Changes to Our Privacy Notice

We reserve the right to amend this Notice at our discretion and at any time. When we make changes to this privacy Notice, we will indicate that the Notice has been updated on our website. Your continued use of the Kyocera website following the posting of changes constitutes your consent to and acceptance of such changes.

Contact Information

If you have any questions or comments about this Notice, our Privacy Statement, the ways in which we collect and use your personal information, your choices and rights regarding such use, or wish to exercise your rights under California law, please do not hesitate to contact us at:

Phone: (844) 991-1004
Website: https://contact.kyocera.co.jp/inquiry/us/ccpa/input.html
Postal Address: Kyocera International, Inc.
Attn: Webmaster / Privacy Policy
8611 Balboa Avenue
San Diego, CA, 92123